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Exhibitor Information For The 2015 Nashville Spring Needlework Market

Mark your calendar!! The 2015 Nashville Spring Needlework Market will be held February 27 through March 1, 2015

 

This Is A Wholesale Only "Cash And Carry" And Order Writing Show

In case you were not able to go, here are some photos of Nashville 2014

 

Location

Embassy Suites Nashville South Cool Springs, Franklin, TN  (the same hotel as the 2014 Nashville show).

Dates

Friday, February 27

Registration 10 am - 8 pm

Classes (schedule to be announced later)

Early Bird Shopping 6 pm - 9 pm

Saturday, February 28

Registration 9 am - 6 pm

Show Rooms open 9 am - 6 pm

Package Storage Available 9 am - 6 pm

Sunday, March 1

Registration 9 am - 4 pm

Show Rooms open 9 am - 4 pm

Package Storage Available 9 am - 5 pm

(times are subject to change)

 

Reserve Your Exhibit Suite Now

All Exhibitor rooms have been reserved!!  Here is a floor layout showing the trade show exhibit rooms. To add your name to the Waiting List, fill out the exhibiting form and enter "first available" for room number. 

Reserve your exhibit room online.  Use this form to reserve your room location.

There are some less desirable rooms available without a window on main walkway. These rooms end with the numbers 05, 12, 21, 28. They may be reserved as exhibitor rooms with the knowledge that there is less visibility and may need extra signage.

The Complete Registration Form Will Be Emailed To You On October 30, 2014

The complete registration form will be emailed on October 30, 2014. This is where you can provide the information for the show directory, room sign, tables, etc. We will need this information by November 28, 2014. Payment is not due until November 29, 2014 (partial payment of $300) and January 7, 2015 (balance due).


Cost to Exhibit

The basic cost to exhibit is only $650

This Basic Cost Includes

  • Registration fee
  • 3 nights in the Embassy Suites (Friday, Saturday, and Sunday nights) for single or double occupancy. This two room suite can serve as your exhibit room and sleeping room.
  • Free wi-fi connection
  • Full breakfast buffet each morning
  • Free manager's reception each evening
  • Free use of hotel pool, sauna, whirlpool, and fitness center
  • Free parking
  • Listing in the show directory
  • Sign with your business name for your room

Additional Optional Charges

  • Additional nights are available at the special buyer's room rate of $165 per night ($139 plus tax of 17.25%). [This rate is subject to availability. Single or double occupancy. Rate for additional occupancy is $10 plus tax per person. Does not include gratuity or other room charges]. Most exhibitors choose to book their room for Thursday night, but this is optional. You will request the additional nights in the complete registration which will be emailed to you October 30, 2014 (do not contact the hotel). See the Question Section below about check-in times and setup times.
  • The larger premium corner suites cost an additional $24 per night ($20 plus tax)
  • Tables. Foldup camping style tables are inexpensive to buy, but tables will be available to rent (charge to be determined)
  • Color logo in the show directory listing and on your door sign
  • Advertising in the show directory

 

Classes

Get involved. Volunteer to sponsor a class! Here is more information on classes.

 

Questions

Check-In And Setup Times. Check in time previously was 3 pm, but the new hotel policy is 4 pm. Check out time for the previous night's guest is 12 noon. When your exhibit room is available depends on when the previous night's guest checks out. Although some rooms may be available to start setting up before 4 pm Friday, if you definitely want to start setting up before 4 pm, you must reserve the extra night (Thursday) through us (not through the hotel). This is the only way to ensure that you have the same room for your entire stay. You will make this request in the complete registration form that will be emailed to you October 30, 2014.

Shipping To The Show. The hotel can accept UPS and FedEx type packages, but it can not accept shipments on a pallet (truck shipments). For most shipments by UPS or FedEx there will not be a charge to the exhibitor, BUT the hotel reserves the right to charge for shipments that cause extra work. This would include shipments that are labeled incorrectly, or unusually large or heavy. We can not be responsible for lost or damaged shipments.

Sharing An Exhibit Room. We would naturally prefer that exhibitors have their own exhibit room, but sharing a room will be allowed. There will be an additional $160 registration fee for the second business. The second business will get its own door sign and a separate listing in the show directory. Especially for new businesses, the first trade show can be daunting. If you know a new business owner, offer to answer any questions that they have about exhibiting.

Extra Sleeping Rooms. If you need an extra sleeping suite (in addition to your exhibit suite) you have two choices: You can book directly with the hotel at the special buyer's rate. Rooms booked through the hotel are NOT assigned a location until check-in. Or you can reserve one of the four corner suites on each floor (rooms -05, -12, -21, and -28) when you reserve your exhibit room. These rooms are assigned by us, but they do not earn Hilton HHonors points (see below). To reserve a sleeping room (not an exhibit room) through the hotel you can call the Embassy Suites directly at 615-515-5151. Tell them you are with the 2015 Nashville Spring Needlework Market sponsored  by Yarn Tree and the Needlework Retailer to receive the special rate.

Hilton HHonor Points. Unfortunately, exhibitors will not earn Hilton HHonor points for their exhibit room. Buyers and exhibitors can earn Hilton HHonor points for sleeping rooms (not exhibit rooms) that are booked at the special show rate directly with the hotel. Rooms that are booked directly with the hotel are NOT assigned a location until check-in.

 

If you have any questions

Free free to contact us if you have any questions about the show.

Megan Chriswisser at Needlework Retailer at 800-561-5380 or info@needleworkretailer.com

Larry Johnson or Beth Johnson at Yarn Tree at 800-247-3952 or info@yarntree.com

 



 

Needlework Retailer,117 Alexander Avenue PO Box 2438, Ames, Iowa 50010. Phone: 800-561-5380 or 515-232-6507. Fax 515-232-0789. email info@needleworkretailer.com

For advertising information call Megan Chriswisser at 1-800-561-5380.

The Needlework Retailer is the only trade magazine devoted entirely to the counted cross stitch, needlepoint, and the needlework industry. Published by Yarn Tree 6 times a year and distributed free to retail stores in the US that sell needlework. Print subscriptions are available to others related to the industry in the United States for $14 for 6 issues; in Canada for $20 for 6 issues; other countries $43 for 6 issues. Online subscriptions are free. Sorry, subscriptions are not available to consumers.

If you are a retail needlework store and are not receiving the Needlework Retailer please use our Subscription Form or call us at 800-561-5380 to subscribe.