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Exhibitor Information

2025 Nashville Needlework Market

Mark your calendar!! The 2025 Nashville Needlework Market will be held Friday March 7, 2025 - Sunday March 9, 2025

The premier wholesale trade show for cross stitch.

This Is A Wholesale Only "Cash And Carry" And Order Writing Show.



Embassy Suites Nashville South Cool Springs, Franklin, TN  (the same hotel as last year).






2024 Show Schedule

Thursday, Feb. 29th, 2024
Check-in and exhibitor setup. Hotel check in is 4 pm.

Friday, March 1, 2024
Registration 10 am - 8 pm
Classes (schedule to be announced later)
Show Hours 4 pm - 8 pm

Saturday, March 2, 2024
Registration 9 am - 6 pm
Show Hours open 9 am - 6 pm
Package Storage Available 9 am - 6 pm

Sunday, March 3, 2024
Registration 9 am - 4 pm
Show Hours open 9 am - 4 pm
Package Storage Available 9 am - 5 pm

*All Exhibitors are required to be open for all Show Hours  



Cost to Exhibit (2024)

The basic cost to exhibit is only $1046

AT THIS TIME WE ARE ONLY MAKING ROOM ASSIGNMENTS. The complete show registration will be sent out in the Fall. At that time we will ask for the information for the show directory, number of tables, extra nights in your exhibitor suite, nametags for helpers, etc. We do not need a deposit at this time. After the final registration in the fall we will send you an invoice.

Please note that 4 hotel nights (Thursday, Friday, Saturday and Sunday) are included in the basic cost to exhibit.

The Nashville Needlework Market is sponsored by Yarn Tree and Needlework Retailer.

The Basic Cost Includes

  • Registration fee of $250
  • 4 nights in the Embassy Suites (Thursday, Friday, Saturday, and Sunday nights) for single or double occupancy ($199 per night). Rate for additional occupancy is $10/night plus tax per person. This two room suite serves as your exhibit room and sleeping room. The larger corner suites cost an additional $30 per night.
  • Free listing in the show directory
  • Free door sign with your business name for your room
  • Free wi-fi
  • Full breakfast buffet each morning
  • Free manager's reception each evening
  • Free use of hotel pool, sauna, whirlpool, and fitness center
  • Free parking
  • The opportunity to be included in the exclusive 2023 Nashville Needlework Market Cookbook
  • Free Pre-Show Attendee email list sent 1 month prior to the Nashville Needlework Market
  • Free Post Show Analysis

2024 Nashville Cookbook

  The collaborative cookbook has been successful in previous years. There will be no advertising in the cookbook.
  Each Exhibitor and attending Retailer will receive 1 cookbook as a gift at the show. Additional cookbooks will only be available for sale exclusively to attendees of the 2024 Nashville Needlework Market.

Optional Additional Charges (2024)

  • Additional Nights are available at the special buyer's room rate of $199 per night ($169 plus tax of 17.75%). [Single or double occupancy. Rate for additional occupancy is $10/night plus tax per person. Does not include gratuity or other room charges]. You will be able to request additional nights in your exhibitor suite at the discounted rate later this fall. Do not reserve through the hotel because they do not know your exhibiting suite number.
  • The larger premium Corner Suites cost an additional $30 per night.
  • Tables and table covers are 6ft/$30 and 8ft/$40 (Price subject to change. We will take the information but you will be billed by the hotel)
  • Color Logo or photo in the show directory AND on your door sign: $50
  • Show Directory Advertising $110 for a full page (5.5"x8.5") ad from your computer file. We can layout a basic ad for $75.
  • Buyer's Registration Packet Insert $110. We can print and insert your 8.5"x11" color flyer into the Buyer's Packet (Full color on glossy paper. Printed one side only from your .pdf file. Bleeds allowed.). This will be limited to 15 inserts. 1 per exhibitor.
  • Exhibitor's Registration Packet Insert $100. We can print and insert your 8.5"x11" color flyer into the Buyer's Packet (Full color on glossy paper. Printed one side only from your .pdf file. Bleeds allowed). This will be limited to 15 inserts. 1 per exhibitor.
  • Classroom rental $50/hour. (Or free for business classes).
  • Receiving boxes shipped to the hotel will be billed by the hotel. $5 for boxes up to 36" x 24" x 24".  $10 for larger boxes. $75 for pallets (contact the hotel). Boxes that require additional labor may be charged extra.


Shared Exhibit Rooms

Sharing an exhibit room is allowed. There will be an additional $250 registration fee for the second business. The second business will get its own door sign and a separate listing in the show directory. Especially for new businesses, the first trade show can be daunting. If you know a new business owner, offer to share a table in your exhibitor suite.



Check-In And Setup Times. Check in time is 4 pm. When your exhibit room is actually available depends in large part when the previous night's guest checks out.

Shipping To The Show. The hotel can accept UPS, FedEx, and USPS mail shipments. Shipments on a pallet (truck shipments) can be sent to the hotel, but you should make arrangements with the hotel. See above for rates. The hotel reserves the right to charge extra for shipments that cause extra work. This would include shipments that are labeled incorrectly, or unusually large or heavy. We can not be responsible for lost or damaged shipments.

Shipping After The Show. Exhibitors will be responsible for arranging outgoing shipments. There is a UPS and FedEx shipping store close to the hotel. Boxes with either UPS or FedEx shipping labels can be left with the front desk. You will be responsible for arranging pick up with the carrier.

Extra Sleeping Rooms. If you need an extra sleeping suite (in addition to your exhibit suite) you can book directly with the hotel at the buyer's rate of $199 per night. Rooms booked through the hotel are NOT assigned a location until check-in. To reserve a sleeping room (not an exhibit room) through the hotel, contact Needlework Retailer by email to receive the discount code. 

Hilton HHonor Points. Unfortunately, exhibitors will not earn Hilton HHonor points for their exhibit room. Buyers and exhibitors can earn Hilton HHonor points for sleeping rooms (not exhibit rooms) that are booked at the special show rate directly with the hotel. Rooms that are booked directly with the hotel are NOT assigned a location until check-in.


Request An Exhibitor Suite

Exhibitor registration will occur in steps.

  1. Now through August 1: Exhibitors in last year's show will first have an opportunity to reserve their same room.
  2. About August 1 there will be a few days where we work on requests from prior exhibitors to move rooms.
  3. Next will be registration for new exhibitors.

If you would like to be a new exhibitor, fill out our Exhibitor Form to be added to the 2025 waiting list. You are not committing to exhibit. You are only asking that we contact you later.


If you have any questions

Free free to contact us if you have any questions about the show.

Megan Chriswisser at Needlework Retailer at 800-561-5380 or info@needleworkretailer.com

Larry Johnson or Beth Johnson at Yarn Tree at 800-247-3952 or info@yarntree.com

Needlework Retailer,117 Alexander Avenue, Ames, Iowa 50010. Phone: 800-561-5380 or 515-232-6507. Fax 515-232-0789. email info@needleworkretailer.com

For advertising information call Megan Chriswisser at 1-800-561-5380.

The Needlework Retailer is the only trade magazine devoted entirely to the counted cross stitch, needlepoint, and the needlework industry. Published by Yarn Tree 6 times a year and distributed free to retail stores in the US that sell needlework. Print subscriptions are available to others related to the industry in the United States for $14 for 6 issues; in Canada for $20 for 6 issues; other countries $43 for 6 issues. Online subscriptions are free. Sorry, subscriptions are not available to consumers.

If you are a retail needlework store and are not receiving the Needlework Retailer please use our Manage Subscription page or call us at 800-561-5380 to subscribe.